Job Purpose

To Assist Senior Manager and Head P&S in Admin, procurement , contracts management, Service quality, Audit and regulatory compliance.

Key Accountabilities

Contracts Management

•  Renewal of Contracts
•  Planned Preventive Maintenance Scheduling and  completion/Tracking
•  Service Contracts Invoice Registration
•  Outsource Contract Invoice Registration

Procurement:

• Consumable LPOs
• Asset Procurements – quotes, LPOs
• Service Procurement – LPOs
• Consumable invoice registration
• Service PO invoice registration
• Asset PO invoice registration

Administration

•  Manage and Renewal of ATM/Branch and office Lease
•  Renewal or Periodicals
•  Petty cash purchase and inputter role
•  Outsource Office Boys Managements ( new, replacement, backup , leave and performance management)

Other Accountabilities

Document management

• bi-annual recon exercise - InfoFort Documents and Authorised requester list
• Manage document retrieval / storage process, co-ordinate with Info fort.

• Mail room and courier
•  Oversee Dubai HO mail room  and courier perfomamce management
•  Managing P&S admin mail box (Backup).
•  Manage reception staff
•  Issue manager review and SLA dashboard

Electronic security

•  Issue of Access Card - Maker (details registering in system)

Other Accountabilities

Job Context

Education

Experience and Skills

• Education Level:  University Graduate.
• Work Experience: 3 - 5 years experience in Office process and Administrative functions
   

Technical Competencies

Behavioural Competencies